To schedule an appointment/add a Calendar entry:

1. Click on Add (indicated by the red oval)

2. The Appointment dialog appears

3. The table below lists the parameters and provides details on the corresponding values to be input

Sl. No.	Indicated by	Parameter	Detailed Description
1	Red Oval	Subject	Enter the subject/name of the meeting. This is a required field
2	Green Oval	Location	Enter the location where the meeting/appointment will take place
3	Black Oval	Link	Use this drop down box to provide a link to any relevant Groupware entry, namely, Contact, Company, File, Folder, Event or Task. To add a link: Click on the drop down box next to Link A new dialog pops up Select the check box corresponding to the type of link (indicated by the red oval) Click on the edit box next to Search: (indicated by the pink oval) and type the first few characters of the entry Click on Search icon The list of relevant entries appear Click on the entry you want to provide a link to (indicated by the green oval), and press Ok
4	Purple Oval	Start and End	Select the Start and End date and time for the event. If the event is to be scheduled for the whole day, click on the check box adjacent to Time is not applicable
5	Pink Oval	Status	Click on the drop down box to select the status of the meeting. The status can be set as Needs Action, Confirmed, Tentative or Cancelled Show as Busy: By default, this box is checked Private: Checking the box next to Private displays the current calendar event as Private to other users who have access to view your calendar
6	Blue Oval	Calendar	The drop down box displays the usernames of all the Calendars, the user has access to. Select the username from the list
7	Yellow Oval	Description	Enter the description for the event in the text box provided

4. If the event is a recurring event, click on Recurrence tab (indicated by the red oval)

5. Select the frequency of recurrence from the drop down box

6. Select the date until which the event has to repeat

7. Click on Apply
8. To set a reminder for the event, click on the Options tab (indicated by the red oval)

9. The following screen appears
   • Input the time when you want the reminder to be sent
   • Select the color to represent the event in the calendar

10. Click Apply
    • A reminder for the event pops-up at the specified time (as shown in the image below). Click on Dismiss or Snooze button

11. To invite other participants to the event, click on Participants tab (indicated by the red oval)
12. The following screen appears

• Click on Add button (indicated by the red oval)
• A new window pops up

• Select each participant from the list and click Add

• Once completed, click on Ok

13. The selected users are added to the list of participants

14. Click Ok to close the dialog
15. The following pop up appears

16. Click on Yes to send email to the participants
17. The scheduled appointment is added to your Calendar